Here are some specific exercises you can use to assess the skills of administrative assistants. Ways to test administrative assistant skills in interviews. Administrative assistants and secretaries spend much time using office productivity programs including microsoft word, microsoft excel, and. Administrative assistants and executive assistants need good to great technology skills because they use a variety of business software applications in their administrative roles and jobs. Our administrative staffing division has helped thousands of administrative professionals find career opportunities in the kansas city area. Success in this function is highly dependant upon these skills, as well as others specific to each individual company.
Medical administrative assistant with ehr industry. Administrative assistants and secretaries spend much time using office productivity programs including microsoft word, microsoft excel, and other programs in the microsoft office suite. Employers want administrative assistants with these computer. Document creation software, email software, general office software, general data analysis software. You must be able to adapt to change by learning how to use new software and devices. Software essentials for administrative professionals and. Looking for software designed to help administrative assistants in their daily tasks.
From daytoday essentials like microsoft office to helpers like productivity and organization apps, youll need to be up on the current software and tech trends in order to be effective in your position. Administrative assistants use a computer to complete most of their job duties. However, finding the right app can sometimes be difficult. Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. Administrative assistants work with office software programs, including spreadsheets, databases, word processing and graphic presentation software. Download it once and read it on your kindle device, pc, phones or tablets. Perfect for effective time management, brief is an easy way to track how much time youre spending on projects.
To do so, one of the most powerful tools an admin or executive assistant can master is microsoft excel. The future of the administrative profession office dynamics. Julie perrine is an administrative expert, author, and all around procedures pro. And with only a 3% job growth rate expected between 2014 and 2024, honing your admin assistant skills to land an admin assistant position is more important now than ever. Administrative assistant online course with career outlook. The administrative professionals role has changed drastically over the years. Julies upbeat, stepbystep approach to handling the opportunities and challenges facing administrative professionals. Its hard enough to function at your job and in your life without also struggling to keep your resolutions to be super organized this year. Here are just a few ways excel for administrative assistants can be an indispensable ally.
Employees in nearly every industry and company need strong administrative skills. You should also be able to use other standard microsoft office programs, including excel. These 6 administrative skills will help you land any job. While these functions are still an important part of the job, these days admins are tasked with a lot more. Skilled administrative assistants use timely wisely to achieve. Finally, she should be familiar with whatever operating software os the office computer uses. Software and apps admin assistants should master thejobnetwork.
Additionally, many of them use bookkeeping software. Word processing above and beyond, all medical assistants should have the knowledge of using the word processing. Comfort and skill with technology is essential because a boss may rely heavily on an. Use features like bookmarks, note taking and highlighting while reading.
In addition, secretaries and administrative assistants often use computers to do tasks previously handled by managers and professionals. Working with the builtin calendar on your device or computer, calendly goes through your appointments and availability to prevent. Administrative skills are those related to running a business or keeping an office organized, and are needed for a variety of jobs, ranging from office assistants to secretaries to office managers. Administrative assistants have a lot of tasks to handle on any given day, and strong tech skills are a must. Nov 11, 2015 its not easy staying uptodate on the latest trends. Training and resources for administrative assistants. Employers want administrative assistants with these. Software usage envelops most parts of the administrative professional job. I would also be concerned about putting someone elses personal. With healthcare reform, medical records must move to an electronic format, which has created an incredible need for administrative professionals trained on electronic health record ehr software. Administrative medical assistants must be comfortable with handling money and recording transactions accurately, even in a busy environment.
A stellar administrative assistant can be a companys secret weapon. In 2018 and 2019, brief was featured by apple among the apps we love. Administrative assistants and secretarys handbook kindle edition by stroman, james, wilson, kevin, wauson, jennifer. The ultimate online resources guide for executive assistants. Calendly is designed for easier scheduling management. These 6 administrative skills will help you land any job careerbuilder. Below are five of some of the most popular and useful apps designed for the executive assistant who is constantly on the go. Its tempting to do things the familiar way, but it wont help your career in the long run. In addition, administrative assistants use personal computers to create spreadsheets, compose correspondence, manage databases, and create presentations, reports, and documents by using desktop publishing software and digital graphicsall tasks previously handled by managers and professionals. Interviewing for an executive assistant position requires knowledge about the company, the job duties and expectations, and technology, all of which you should be able to discuss in your meeting with the recruiter. Project management tools for admin assistants timecamp. This 17 credithour certificate program prepares students for positions as business office administrative assistants. Foxit reader fast and perfect for reading tons of pdf files. For accounting, learn software such as intuit quickbooks.
Whether you are looking for a temporary, temptohire or permanent position, our administrative recruiters can help find the right opportunity for you. Its important to be familiar with microsoft office software like excel, word, powerpoint. Administrative medical assistant all you need to know. Its not easy staying uptodate on the latest trends. Considering they are such an integral part of business teams, theres no denying that administrative assistants need to exhibit the right skillset to stand out to employers. Administrative assistant resume skills for the job hunt. The ability to concisely provide information in an organized fashion to superiors, coworkers and clients is among the many skills an administrative assistant must master. Administrative assistants should be comfortable with microsoft office software or similar suites, including word processors, spreadsheets and tools for creating publications. Knowing how to use microsoft word, outlook and excel is a given for any administrative assistants career. Admin assistant training, administrative professionals week, career management, communication skills, executive blog, leadership, professional image, self development, stress management, teamwork, technology, time management, workplace tools tagged with.
Finally, administrative medical assistants must be familiar with medical coding, insurance billing practices, and software. Planning projects, bookkeeping, providing customer service, establishing and using authority to get things done, making people cooperate. Microsoft excel for administrative assistants onlc. Thats why weve put together this exhaustive list of online resources specifically for administrative professionals. Top administrative assistant software and the skills every. The below list is of what computer software skills employers want administrative assistants to have is excerpted from job ads by employers for administrative assistants in the united states i did not excerpt the many words and phrases in the descriptions like payroll, inventory management, maintain calendars,prepare. Jul 01, 2018 administrative assistants work with office software programs, including spreadsheets, databases, word processing and graphic presentation software. How to guarantee a decision maker meeting when selling to the government.
Administrative assistants have a lot of tasks to handle in any given day, and strong tech. Administrative assistant used to be synonymous with things like scheduling, bookkeeping, and arranging travel. The outlook for job growth in executive administrative assistant positions is. If a medical assistant works in a health care setting that makes use of a video conferencing, then he or she may have to be familiar with the usage of the video conferencing software. Administrative assistant skills list corporate job bank. Things to say on an interview for an executive assistant. Our companys privacy rules eliminate the use of most of these programs. One of the coolest of these is the rise of the cyber secretary, or virtual assistant. Before learning how to complete tasks, however, these professionals must have a solid grasp of the. Jan 24, 2018 some may say that administrative assistants working life is a misery.
As part of officeteams mission to prepare administrative professionals for todays receptionist job opportunities, heres an overview of the software skills indemand for candidates. Read on for the skills every admin assistant needs, along with the tech tools that would be helpful to. The best softwares for administrative assistants tools sumo. Working as an administrative assistant an excellent. Administrative assistants also use technology every day, and technology rapidly changes. They have to be constant multitaskers, juggling tasks and responsibilities like professional circus artists. It has an intuitive dashboard design that combines chat. Mar 11, 2020 looking for software designed to help administrative assistants in their daily tasks. Although the duties of an administrative assistant and a secretary are often confused, administrative assistants usually have more responsibility in the workplace. If youre not a personal assistant or even if you areyou could probably use one for yourself. This software can be used to create specialized databases for monitoring sales, purchases, inventory and so on. Rather than paying a hefty salary, offering bonuses, and dishing out more benefits to an inhouse employee, you can now reduce costs by hiring remote employees and investing in virtual assistant. May 16, 2016 our administrative staffing division has helped thousands of administrative professionals find career opportunities in the kansas city area.
All those things and more are likely accomplished using software. Most companies use applicant tracking systems, or ats software, to scan resumes for keywords to determine who to interview. Students are introduced to advanced word processing and spreadsheets, to use of the internet including web browsing and email, and to the integrated use of word processing, spreadsheet, and presentation software. As a result, administrative employees typically have good software competency skills. How to use economic and financial forecasts effectively. Created by hbo producer, gregg feinberg after becoming tired of the antiquated way of capturing notes he, with input from his assistants, worked with app developers to create an app that functions as one call log for the executive and the assistant or entire team to work with. Brief is a collaboration tool that enables team members to prioritize and focus on important tasks while minimizing distractions. If youre not a personal assistantor even if you areyou could probably use one for yourself.
Most entrylevel positions are available to those with a high school diploma and good communication and computer skills, but some administrative assistants may need specialized knowledge related to the industry. Medical administrative assistants with ehr skills are the specialized. She is the founder and ceo of all things admin, a company dedicated to developing innovative products, training, and resources for administrative professionals worldwide. Nine skills needed to become a successful administrative. Combine interview questions with hypothetical scenarios, exercises and technical tests on software that administrative assistants might use in your workplace. More administrative assistant training opportunities. Administrative assistants work with office software programs. To be a competitive candidate, its important to highlight the main skills and responsibilities of administrative assistants in your resume. As an administrative assistant, you may be required to provide administrative and clerical support for the entire office or you might be assigned to a particular team and work exclusively with those individuals. So, which are these software programs that have made work much easier for administrative professionals and support staff.
Software administrative assistant jobs, employment. Medical administrative assistant with ehr industry facts. Between aligning their tone and vision with that of their boss, to juggling 3 or more different tasks at the same time, their day is busier than yourstrust me. Some may say that administrative assistants working life is a misery. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. For example, proficient is generally expected in microsoft office word, excel, powerpoint and publisher.
Administrative assistants perform clerical duties and administrative tasks to support various types of organizations, and they are employed in offices in almost every business sector. With the advent of the internet of things comes several innovations that help companies save time and money. Interpersonal skills must be pleasant and attentive with the various individuals and administrative assistants they may work with on a daily basis organizational skills must be sure that files, folders, and. Nine skills needed to become a successful administrative assistant. The life of an administrative or executive assistant is a never ending series of voicemails, scheduling conflicts, employee complaints, coffee runs, and last but not least, paper cuts. Top administrative assistant software and the skills every great admin should have. In a busy office, an assistant uses friendly communication to interact with a wide. Additionally, they may need to send faxes, scan documents or input data into a customer relationship management system. Aug 02, 2016 the ability to concisely provide information in an organized fashion to superiors, coworkers and clients is among the many skills an administrative assistant must master. Therefore, it may be beneficial for a candidate to have experience using the same or similar software used at your company. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or. Imho i have listed the must have software applications mostly open source and free for executive assistants and admin assistants. Apply to administrative assistant, executive assistant, unit secretary and more. Administrative assistants tend to use software such as microsoft word, powerpoint, publisher, and excel.
The web is full of helpful applications and resources for executive assistants. So get cracking and install the applications that fit your need. Medical assistants also need to know how to use word processing software to create letters, faxes, memos and reports. When skills can only take you so far, enlist the help of administrative assistant software.
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